Cloud based document management systems are becoming increasingly popular for a variety of reasons. The most significant advantage is that they give users the ability to view documents online anywhere and at any time.
The cloud hosted systems deliver information via the web which gives 24/7 access to information from any remote location. Unlike traditional document management systems which are dependent on office based servers and support from the IT department, cloud systems require no IT infrastructure or upgrade installations so are a much more cost effective option.
Another major benefit is the portability of cloud based document management systems. They can be accessed via mobile devices such as tablets and Smartphones enabling workers to consult files without having to go to the office.
Documents can be scanned into the system either by using in house resources or by sending the paperwork to a document scanning bureau. The bureau will scan and index the files ready for uploading to the cloud based document management system.
For further information on how to implement cloud based systems, please click here or call us on 0800 840 3336.