Every company has to keep financial documents, employee files, legal records etc., in order to show compliance with statutory requirements. The concept of losing this business critical paperwork through fire, theft, accidental destruction or simply wear and tear is nothing short of a crisis and a policy to protect such vital data is essential for any organisation.
Records management is a key aspect of any risk management or business continuity plan and is as important (if not more so) as protecting other areas of your business should a disaster strike. Fortunately, there are a number of options to consider which can help to secure paper based data and The IPC Group would be pleased to advise on the most appropriate for your business, for example:
Mitigate your risk by storing your files in an off site storage facility. IPC operate a humidity controlled and alarmed warehouse and offer a full retrieval and delivery service for all records in storage. A shredding service is also available and can be run in conjunction with a records retention schedule in order to provide compliance with data protection regulations.
Electronic document management provides a far more secure and robust solution for the storage of paper records. Having paperwork scanned or storing directly from application into a document management system not only provides greater efficiency but is a lifesaver in the event of a business crisis.
For further information contact The IPC group on 08081 45 46 47