Document imaging is the conversion of paper based information into electronic format. The reasons organisations choose to do this are usually to save physical storage space, ensure the security of the documents and provide easier access to information.
There are two ways of doing this:
1. By purchasing scanning software and scanners and training people to do the work in house.
2. By outsourcing the scanning to a document scanning bureau.
Dependent on the size of the organisation it can sometimes be more cost effective to outsource the work to a professional bureau which employs experienced scanning operatives. The importance of thorough paper preparation, good quality scanning and accurate indexing cannot be overestimated. Attention to detail is critical throughout all the stages of the document imaging process to ensure that information can be found quickly and that the images are legible.
A scanning bureau will arrange for your paperwork to be collected, scan and index it for you and supply the data either on CD or DVD or transfer it directly to one of your servers via a secure web link. Post scanning, the documents can either be returned to you or confidentially shredded.
For further information and advice on document imaging please contact the experts, The IPC Group by clicking here or calling 08081 45 46 47.