Accounts, Purchase Ledger and Sales Ledger Invoices, Credit Notes Scanning
All companies will know that accounting records must be kept for at least six years in accordance with the requirements of HMRC. If these records are in paper format the amount of storage space needed to retain them could not only be vast but extremely costly. Paper records are also at risk of being lost damaged or even destroyed by fire or flooding.
The simple solution to these issues is to send your purchase invoices, sales invoices and credit notes to our document scanning bureau where they can be converted into electronic format. We will arrange for the collection of the paperwork on a regular basis using a secure courier service or you can use your own transport if preferred.
The invoices will be scanned and referenced according to your instructions. The most common references are invoice number, date and supplier or customer name. Having undergone rigorous quality checks the images can then either be delivered to you on DVD or transferred directly to one of your servers for fast access.
We also offer a confidential shredding service which eliminates the need for the paperwork to be returned to you.