Document Scanning Pricing
Pricing is of course a key element for all clients. At IPC we can give you indicative prices, based on a set of standard questions, that you will find in our Project Overview Form (click here).
However as each job has its own dynamics - paperwork size, type, quality, volume, indexing requirements, post scanning needs - we always ask to see actual sample documents, before confirming a price. What we provide you with is a quality/time based service, and to accurately price a job we need to evaluate how many pages we can handle in an hour, taking all the above key elements into acount. This then sets the price, bearing in mind that as a Bureau, the quality of our work we do for you, is the key driver.
We hold that price for 12 months minimum, unless the job dynamics change.
The sections below give you an insight into the processes we carry out that make up a job, and then a price.
Irrespective of how paperwork arrives at IPC, we always register it and log it in. We ask clients to supply us with a list of the paperwork arriving so we can check and advise any anomalies.
We then often have to sort it, and then remove items such as paper clips and other fixings / filing items that will allow the paperwork to process through our production scanners. This all goes to the time process that starts the price calculation.
Scanning and Indexing
Once prepared, files are then scanned and indexed to agreed standards. From test scans settings are made to get the optimum image result using a relevant scanner from our range of production hardware.
Indexing (application of meta data) will again be to agreed levels; we often work using Client information (CSV or Excel format) to add in a look up facility in the Bureau system, so that by keying a unique piece of information it can be cross checked, or other index fields can be automaticaly added.
QA and after
Once scanned and indexed, image quality and indexing accuracy are QA checked and if required, corrections made.
QA'd images and meta data are then made available to client via a number of methods (see Viewing Options). After that scanned information is retained for 3 months, to be then returned to Client, confidentially shredded, or moved to our archive document warehouse, at additional cost.